The spreadsheet costs nothing, until the day it costs a lot
Most Moroccan merchants keep their figures in a notebook or in Excel. It is free, it is flexible, and it works — up to a certain volume. Here is exactly where the tipping point sits, without overstating the spreadsheet's flaws.
| Criterion | Notebook / Excel | POSNEX |
|---|---|---|
| Direct cost | MAD 0 | MAD 0 on the free plan, then MAD 150/month |
| Daily data entry | 20 to 40 min every evening, re-keying sales | None: the sale is the data entry |
| Stock | Counted from memory, wrong within a week | Derived from every sale and every receipt |
| Real margin | Estimated on a purchase price that has changed | Computed at weighted average cost, delivery after delivery |
| VAT | Recomputed by hand every quarter | Collected, deductible and payable, continuously |
| Errors | A broken formula goes unnoticed for months | Totals are not typed, they are derived |
| Several people | One file, one version, conflicts | Each with an account, rights and attributed sales |
| Losing the file | Lost USB key or dead PC means losing everything | Backed up, exportable at any time |
You sell fewer than ten references and you are alone behind the counter.
Your business is seasonal and closes for several months a year.
You only sell services invoiced one by one, with no stock and no counter.
One to two hours to create your products, less if you start from a spreadsheet export.
Your old figures stay in Excel: POSNEX starts on the date you choose, it does not rewrite the past.
The free plan lets you run both in parallel for a week before deciding.
Below fifty references and a single seller, the spreadsheet still holds. Beyond that, it costs you half an hour a day and a margin you do not know — far more than the 5 dirhams a day of the Pro plan.
Can I import my Excel file into POSNEX?
Yes, a CSV export of your products (name, price, barcode, stock) is enough to start. Our team does the import with you during onboarding.
Do I lose my history if I switch?
No. Your file stays yours and POSNEX starts on the date you set. Many merchants start on the 1st of the month to get a clean full month.
What if I want to go back to Excel?
Your data exports to CSV and PDF at any time, with no request and no delay.
Isn't a spreadsheet more flexible?
For analysis, yes. That is why POSNEX exports to Excel: you keep the spreadsheet's flexibility for your own calculations, without typing the sales in by hand.